Executive Board Positions:   Executive Officers, Executive Committee Chairs, Parliamentarian, Principal(s), Teacher Representative(s) and Student Representative(s). 

Executive Officers:

President:

1. a) coordinate the work of the officers and committees of the organization in order that the Purpose, as defined in Article II, may be promoted; b) confirm that Quorum is present before conducting any business at any Meeting of the FWAFA PTSO; c) preside at all Meetings of the FWAFA PTSO; d) appoint the Parliamentarian; e) appoint the Coordinator Positions (Directory, Resale, Family Ambassadors), subject to approval of the majority of the Executive Board; f) be authorized to sign on bank accounts; g) be authorized to sign contracts that have been approved by the Executive Board; h) call a Meeting of the newly elected officers within forty-five (45) days after the election for the purpose of approving appointments of Coordinator Positions and such other business as becomes necessary (see Article VI – Meetings, Section 1); i) appoint a member, subject to the approval of the majority of the Executive Board, who is not in the same household or authorized to sign on the bank account to open, review, initial and date each bank statement; j) appoint the Audit Committee, subject to approval by majority of the Executive Board; k) appoint the Budget and Finance Committee in accordance to the Standing Rules, subject to approval by majority of the Executive Board; and l) serve as an ex-officio member of all committees except the Nominating and Audit Committees. 

1^st Vice President – Membership

1. a) assist the President and carry out the President’s duties in his/her absence or inability to serve;
2. b) be responsible for coordinating and supervising the Membership Drive at Registration; c) stay in communication with the school Secretary so that new families/students receive FWAFA PTSO packets upon their arrival; d) maintain and manage completed FWAFA PTSO Membership Forms and ledger of payments received for membership; e) maintain an accurate ledger of FWAFA PTSO Members in Good Standing and have such ledger available at all Meetings; f) recruit volunteers for all FWAFA PTSO functions and assist with requests for volunteers by the Executive Board, Executive Committee Chairs, Coordinators, Principals or Teachers by distributing volunteer lists to all Board Members or Committee Chairs; g) coordinate the orientation and any necessary training of volunteers; h) carry out any other membership duties; and i) supervise and report to the Executive Board on behalf of a Directory Coordinator j) this position shall serve January through December.

2^nd Vice President – Fundraising

1. a) assist the President and carry out the President’s duties in the absence of the President and 1st Vice President - Membership, or in their inability to serve; b) be responsible for organizing and managing all school and Executive Board approved FWAFA PTSO fundraising events; c) work with the Executive Committee Chairs to ensure that all fundraising programs are being handled appropriately and in a timely manner; d) secure approval with the appropriate school Principal and any other faculty and/or staff deemed necessary by that Principal; and e) supervise and report to the Executive Board on behalf of a Resale Coordinator. 

Recording Secretary

1. a) record the minutes of all Meetings of the FWAFA PTSO; b) keep an accurate record of attendance at Meetings; c) be responsible for correspondence regarding Meetings, as requested by the Executive Board (see Article VI – Meetings, Sections 2, 3, and 4); d) have a current copy of the Bylaws present at all Meetings; e) maintain the Records Retention Policy; f) maintain the Ethics/Conflict of Interest Policy as signed by the current Executive Board Members; g) retain a FWAFA PTSO membership list; h) provide a copy of the Executive Board Meeting minutes to the Executive Board Members within seven (7) days following said Meeting; i) provide FWAFA PTSO Members in Good Standing with a copy of the General Meeting minutes within seven (7) days following said Meeting and no later than 24 hours prior to the next General Meeting by email, newsletter, or website posting; j) provide FWAFA PTSO Members in Good Standing a copy of meeting minutes within three (3) business days when requested; k) provide a copy of FWAFA PTSO Bylaws and FWAFA PTSO Standing Rules within three (3) business days of request; and l) write thank you notes, condolence cards, and other PTSO correspondence, as requested in writing by an Executive Board Member. 

Treasurer

1. a) manage all funds of the FWAFA PTSO; b) keep books of accounts and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks in accordance with the Records Retention Policy; c) make disbursements in accordance with the budget adopted by the FWAFA PTSO; d) sign on bank accounts; e) present a financial report in written and verbal overview, at every Meeting of the FWAFA PTSO, and as requested by the Executive Board and the FWAFA PTSO Members in Good Standing; f) make a full report at the Annual/Spring Meeting; g) keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization; including specifically, the number of its members and any dues collected from said members. Such books of account and records shall at all reasonable times be open to inspection by a FWAFA PTSO Member in Good Standing. h) complete and file all necessary tax documents; and i) present books to the Audit Committee as requested. 

Parliamentarian shall: 

1. a) advise the presiding officer on questions of parliamentary procedure; b) vote only when the vote is by ballot; c) be appointed by the President; and d) have a current edition of Robert’s Rules of Order Newly Revised at all meetings. 

Nonexecutive Committee Chairs

 Communication Committee Chair: 

maintain and monitor all social media accounts for the organization and coordinate and report to the Executive Board. i. be appointed by the President and approved by the Executive Board for the purpose of creating content to be provided to the FWAFA Communications/Marketing Coordinator for inclusion in the principal’s weekly newsletter to strengthen communication between the parents of the student body and the staff; ii. possess a working knowledge of computers and publishing electronic newsletter contents; iii. possess effective communication and grammar skills; and iv. attend Executive Board Meetings if possible, but attendance is not mandatory. 

Staff Appreciation Committee Chair(s):

shall organize teacher and staff appreciation events throughout the year to strengthen the relationships between families and FWAFA staff and Submitted for approval August 21, 2022

Social Committee Chair

 shall plan and organize social events to strengthen relationships between students, families, and FWAFA staff and faculty, including, but not limited to, a back to school social event; plan and organize an annual volunteer appreciation event, attend Executive Board Meetings if possible, but attendance is not mandatory

 FWAFA Family Ambassador Coordinator

1. Shall be appointed by the President and approved by the Executive Board for the purpose of coordinating the FWAFA Family Ambassador Program; ii. recruit current FWAFA families to participate in the Family Ambassador program; iii. match new families with current families and give each family the other’s contact information; iv. assist the Social Chair in planning the back to school social event; v. shall serve January – December; and vii. attend Executive Board Meetings if possible, but attendance is not mandatory. 

Arts Committee Chair

 shall coordinate the activities of enrichment programs for all grades; and encourage participation in art, community service, speaker series and environmental projects. 

Other Committees:

Directory Coordinator shall: 

1. be appointed by the President and approved by the Executive Board for the purpose of producing a Student Directory; and 2. attend Executive Board Meetings, if possible, but attendance is not mandatory. 

The student directory is housed in the Membership toolkit.  The Directory Coordinator will be responsible for contacting Administration to get a new roster of families and contact Membership toolkit annually to upload families into the database.

Membership Toolkit Coordinator: 

be appointed by the President and approved by the executive Board for the purpose of maintaining and coordinating the Membership Toolkit with all Board Members.  To ensure the board and it’s committee members understand the toolkit, help promote it with families and

Grant Coordinator

Be appointed by the President and approved by the Executive Board for the purpose of maintaining and coordinating student grants and teacher grants as approved by the Executive Board.